Arts Council Grants

Recently I decided that it would be beneficial to take a novel writing workshop in Kansas this summer, sponsored by the Center for the Study of Science Fiction. http://www2.ku.edu/~sfcenter/novel-workshop.htm It's a two-week concentrated effort on brainstorming, smoothing out and progressing to a saleable outline and/or chapters. The setting is with a small group of people so it allows for uninterrupted time on the masterpiece in bud.

The workshop itself is not that expensive but by the time you add lodging, food and transportation it isn't necessarily cheap. I decided to apply for a Canada Council grant and a BC Arts Council grant. The last time I even entertained applying for any sort of travel grant I didn't have enough credentials to make it into the process.

I started with the BC Arts Council grant as it had a tighter deadline. This one required a related CV, letter of acceptance, two reference letters, description of the project, letter outlining what I would be doing and how it would benefit me and my career, sample of written work, and a list of published credits, which means title, publisher, date, number of pages and that it must be in a legitimate publication for which there is a review process and payment. The council asked for 120 pages of published fiction, or 40 pages of published poetry. I have many many poems published but since I'm applying in a fiction field I thought it best to include as many fiction credits as possible.

This meant I had to go through all the copies of my published works that I have at home. Luckily I have always kept a list which had title, publication and publisher, editor and date. So what I really needed was to confirm the volume or publication numbers and the number of pages. It took a couple of nights to go through this and some searching on the internet but I completed it all. The very helpful Walter Quan at BC Arts also answered all my questions, including that I could combine poetry and fiction to get the full amount and even use my erotic fiction if it went through the proper review process, which it did.

Next was getting the letters of recommendation which also assess the study project and its worth. Sure I've been published but I'm still fairly unknown so who would know my work enough to comment on it and the workshop? Friend and famously bad communicator Ed Bryant could have done it but trying to get him to send me something on time would have been nigh impossible. Luckily Kij Johnson, who leads the workshop is an astoundingly good writer and a friend. So that was one letter but I needed the second. I finally thought back to my story that received the most recognition, "Hold Back the Night" in the Open Space anthology. Claude Lalumiere had been an amazing editor, working with me and getting me through two rewrites to bring out the best potential of the story. He's since rejected a story of mine but I felt he might be willing and he was. They both gave encouraging support in their letters.

By far the hardest part was writing up how the workshop would benefit my career and what it would give me. I took the longest on that and submitted everything before the March 15 deadline. BC Arts will only pay half of the total budget of the project so I then focused on Canada Council. It was interesting, and I noted to the BC Arts contact, that more writing was required by BC Arts than Canada Council (CC requires about 40 pages of published writing). He said this was because BC Arts has less money to go around and therefore must raise the bar.

For Canada Council I didn't apply for a study assistance as for BC Arts, but for a travel grant. They say travel grants can't be used for a host of things including workshops where their primary purpose is training. It becomes a gray area as this workshop is more brainstorming and concentrating on revision (darn, wish I'd said that in the application) so I had to word my letter carefully. Although no letters of recommendation were required I added the two I had received. I had to also add a budget and place of publication for all of my credits, so it was back to the bookcase again to get that information. I found one poem not even listed on my CV and now I have all my information in a consistent form for any further needs.

The Canada Council application went off at the end of March. Now I wait to see if I received one or both of the applications. It's an interesting process especially in comparison of the two application processes. There are larger grants, which if I'm successful I might apply for to finish the novel. The requirements become more stringent at that level. For now, I work on the novel outline for the workshop.